Privacy Policy

Last update: 28/08/2024

Who are we?

We are a non-profit civil company named “Science for You” (distinctive title: SciFY), with its registered office at 27, Neapoleos Street, 153 41 Agia Paraskevi, Greece, VAT number EL998139946 and contact information info@scify.org (hereinafter “SciFY”). SciFY operates in Greece.

General Information

This policy includes information about how our company processes personal data. As personal data, we consider any information that identifies or can identify a natural person. Such data are indicatively the name of a natural person as well as other data with which a natural person is related and can be identified such as e.g. email address, account connection, etc.). In particular, this policy describes the following:

1. What kind of personal data do we collect?
2. How do we collect personal data?
3. Γιατί συλλέγουμε προσωπικά δεδομένα.
4. On what legal basis do we collect your personal data?
5. How long do we keep your personal data?
6. In what ways do we process your personal data?
7. Your rights

How can you contact us?

We have appointed a Data Protection Officer for our company, responsible for managing and answering your questions about this Privacy Policy. If you have any questions regarding this policy, please contact him at the following email address:

Definitions

“Visitor”: any natural person who navigates the scify.org website, without being required to have previously registered with SciFY’s systems.

“Data Processing”: any action or series of actions carried out with or without the use of automated means on personal data or sets of personal data, such as collection, registration, organization, structuring, storage, adaptation or alteration, retrieval, data search, use, disclosure by transmission, dissemination or any other form of disposal, association or combination, restriction, deletion or destruction.

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1. What kind of personal data do we collect and process?

During your navigation on our website, we collect the following basic categories of personal data:

1. Newsletter: when you subscribe to the newsletter, we collect the following basic personal data: a) Full name, b) E-mail address
2. Educational actions: when you register to the information lists for educational actions, we collect the following basic personal data a) First name, b) Surname, c) E-mail address
   
3. Contact form: when you send a message to SciFY through the contact form, we collect the following basic personal data: a) Name, b) Surname, c) E-mail, and optionally, d) Occupation, and e) Company/Organization
4. Cookies: when you browse our website, we collect personal data through cookies. This data may include your search history, IP address, screen resolution, browser used, operating system and settings, access times, and referral URL. If you use a mobile device, we may also collect data that identifies your device, settings, and location.
   
5. Technical details: SciFY also collects non-personal user identification information (browser type, computer type, operating system, internet providers, etc.) and/or tracks Internet Protocol addresses (IP Addresses) using corresponding technologies (cookies). For more information about the cookies used by the Website, users are requested to visit the Cookie Policy page.

2. How do we collect your personal data?

The processing of personal data occurs only when:

• You navigate the SciFY site, subscribe to our services and accept the relevant Terms of Use, or report any issue.
• You provide them voluntarily in order to subscribe to our newsletter.
• You provide them voluntarily through relevant contact forms (indicatively, to participate in our educational actions or submit a communication request to us).

3. Why do we process your personal data?

Your personal data is processed exclusively in order to:

• optimize the content and functionality of the SciFY website
• detect technical malfunctions,
• communicate with users,
• provide regional services, indicative examples being training seminars, hackathons, and information about the actions and work of SciFY.

4. On what legal basis do we collect your personal data?

In the context of using the services, data is processed based on one or both of the following legal bases.

• Contract: The processing of your personal data is necessary for providing
  our services in the context of the Terms of Use, which constitute the contract
  between the user and SciFY [GDPR No. 6.1(b)].
• Legal obligation: We are obliged to process your Personal Data in order to
  comply with a legal obligation (e.g. tax purposes) [GDPR No. 6.1(c)].
• Consent: In cases where the user wishes to be contacted and/or receive
  updates [GDPR No. 6.1(a)].

5. How long do we keep your personal data?

In any case, all your personal data will be kept as follows:

• Data via newsletter: For as long as you are subscribed to the newsletter and wish to receive updates. You can inform us at any time that you no longer wish us to send you a newsletter by sending a relevant e-mail to info@scify.org, in which case your data will be deleted. When you have provided your consent for direct marketing communications, we retain your Personal Data until you unsubscribe or request deletion or after a period of inactivity determined per local regulations and guidelines.
• Data via contact form: Indefinitely for reasons related to rights management
  of either Users or SciFY per what is defined in Article 4 above
• Data through registration in educational actions: Indefinitely for reasons related to rights management of either Users or SciFY.

6. How do we protect your personal data?

SciFY has developed the following technical and organizational measures to protect your personal data:

• Data via newsletter and educational actions lists: For personal data related to the newsletter and registration to training lists, the relevant technical and organizational measures of zoho.com, which has been selected by SciFY as a vendor, apply (see more here).
• Data from the contact form: The sending of your data through the contact form, as well as their access to them, is protected by encryption protocols that provide communication security in the computer networks used by SciFY.

7. Who has access to your personal data?

Only authorized personnel required to have knowledge of your personal data have access to it.

8. Do we share your personal data with third parties?

• SciFY does not sell or share your personal data with any third party for commercial or direct marketing purposes.
• SciFY shares data with Zoho (SciFY’s provider for the newsletter and for subscribing to training lists).
• SciFY shares anonymized, aggregated data from educational actions for accountability purposes to organizations and institutions funding those actions.

9. What are your rights and how can you exercise them?

As a ‘Data Subject’ you have the following rights under the GDPR (Chapter III, Articles 12-22):

1. The right to information: Our service will respond to any request related to your personal data with accuracy, clarity, and transparency in simple and clear language.
2. The right of access: You have the right of access free of charge to all personal data that you provide to the service in printed or electronic form and to any relevant information, such as the purposes of the processing, the categories of personal data, and the processing time.
3. The right to rectification: You have the right to rectify incorrect, inaccurate, incomplete, or outdated data where permitted by the Law and relevant Regulations.
4. The right to data portability: You have the right to ask our service to transfer your personal data in a structured, legible form to you or a third party. This right applies under the GDPR to all mandatory data that you have provided to us, however, we will also provide you with data that you have shared on your own initiative (preferences, history/log files).
5. The right to deletion/oblivion: You have the right to request the deletion of your
   personal data by terminating at any time your subscription to the service and/or to each individual activity, indicative examples being our educational activities, subject to the provisions of the Terms of Use.
6. The right to process restriction: You have the right to request the restriction of any processing action on our part when you question the accuracy of your data, and we have not yet confirmed the accuracy of this data. When the processing of personal data is restricted, we have the right to store your personal data but not to process it further.
7. The right to object: You have the right to object at any time and for reasons relating to your particular situation unless the data is necessary for the provision of the service, in which case you can terminate your subscription to the service.
8. The right to object to automated individual decision-making: Following the right to object and to the extent that the provision of the service concerns decisions about you made by automated means (e.g. searches and results based on the interests declared by the user), the relevant right cannot be satisfied as the provision of our service is based on such procedures. In this case, you can terminate your subscription to the service. In this respect, SciFY declares that it does not carry out any relevant automated decision-making.